PAIA Manual

DR HP EHLERS INC

MANUAL PREPARED IN ACCORDANCE WITH SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT, NO. 2 OF 2000 (AS AMENDED) (hereinafter “PAIA”)

 

  1. INTRODUCTION

 

  • The aim of the manual is to assist requestors of information as to the procedure to be followed when requesting access to information / documents from Dr HP Ehlers Inc as contemplated in terms of PAIA.

 

  • The manual may be amended from time to time and as soon as any amendments have been finalised, the latest version of the manual will be made public on the Dr HP Ehlers Inc website.

 

  • Any requestor is advised to contact the Information Officer should he/she require any assistance in respect of the utilisation of this manual and/or the requesting of information / documents from Dr HP Ehlers Inc.

 

  1. INFORMATION OFFICER PARTICULARS (SECTION 51(1)(a) OF PAIA)

Name of Body

Dr HP Ehlers Inc

Appointed Information Officer

Hendrik Petrus Ehlers

Physical Address

Corner Garsfontein and Netcare Road

Moreletapark

Pretoria

Gauteng

0181

Postal Address

Postnet Suite 103

Private bag X504

Sinoville

Gauteng

0129

Telephone Number

012 998 9133 / 064 680 1507

Fax Number

N/A

Email

reception@drhpehlers.co.za / hpehlers@gmail.com  

 

Website Address

https://www.drhpehlers.co.za/

 

  1. GUIDE ON PAIA (SECTION 51(1)(b) OF PAIA)

 

  • A guide has been compiled by the South African Human Rights Commission (“SAHRC”) (In terms of section 10 of PAIA) containing such information as may be required by a person who wishes to exercise any right contemplated in the Act.

 

 

  • A copy of the guide may be requested from the Information Officer of Dr HP Ehlers Inc.
  1. NOTICE(S) IN TERMS OF SECTION 52(2) OF THE ACT (SECTION 51(1)(c) OF PAIA)

At this stage no notice has been published on any record or category of records that are automatically available without a person having to request it in terms of PAIA.

 

  1. INFORMATION / DOCUMENTS AVAILABLE IN ACCORDANCE WITH OTHER LEGISLATION (SECTION 51(1)(d) OF PAIA)

Dr HP Ehlers Inc keeps information / documents in accordance with the following legislation (please note that this is not an exhaustive list): –

No.

Act

Act Number and year (as amended)

1

The Basic Conditions of Employment Act

No. 75 of 1997

2

The Companies Act

No. 71 of 2008

3

Compensation for Occupational Injuries and Diseases Act

No. 130 of 1993

4

Copyright Act

No. 98 of 1978

5

Employment Equity Act

No. 55 of1998

6

Income Tax Act

No. 58 of 1962

7

Labour Relations Act

No. 66 of 1995

8

Medical Schemes Act

No. 131 of 1998

9

Occupation Health and Safety Act

No. 85 of 1993

10

Pension Funds Act

No. 24 of 1956

11

The Protection of Personal Information Act

No. 4 of 2013

12

Skills Development Act

No. 97 of 1998

13

Skills Development Levies Act

No. 9 of 1999

14

Unemployment Insurance Act

No. 63 of 2001

15

Value Added Tax Act

No. 89 of 1991

 

The above records, in so far as it being of a public nature, are available automatically without a person having to request access thereto in terms of PAIA, as envisaged in Section 52 of PAIA.

 

  1. SUBJECTS AND CATEGORIES OF RECORDS HELD BY DR HP EHLERS INC IN TERMS OF THE ACT (SECTION 51(1)(e) OF PAIA)

 

  • The information / documents listed herein below:

 

  • Companies Records

 

  • Dr HP Ehlers Inc’s Memorandum of Incorporation
  • Director Details
  • Registration Documentation

 

  • Financial Records
    • Financial Statements
    • Tax records
    • Asset register
    • Banking details

 

  • Human Resources Records
    • Employee records
    • Employee Contracts
    • Internal Policies and Procedures

 

  • Website
    • Organisation and personal profiles
    • Publications
  1. PROCESS TO APPLY FOR ACCESS TO INFORMATION (SECTION 51(1)(e) OF PAIA

 

  • A requester must complete the application form and submit same to the Company’s information officer, at the particulars indicated above.

 

  • The application form is available here

 

  • The completed form must be accompanied by proof of payment of the prescribed application fee, as described below.

 

  • Upon receipt of the application form and proof of payment, as aforesaid, the Information Officer will consider the request. If the request is approved, the Information Officer will provide the applicant with a summary of fees payable in respect of the application. Upon receipt of payment the requested information will be supplied.

 

  • In the event of the application being denied, the Information Officer will inform the applicant and provide reasons for the decision.

 

  1. GROUNDS FOR REFUSAL OF ACCESS

 

  • All proper requests for access to information are received and considered but may be refused on valid grounds which include:

 

  • Privacy,
  • Privilege,
  • Confidentiality of client records,
  • Trade secrets,
  • Copyright,
  • Protected Information Technology,
  • Unreasonable nature of request,
  • Vexatious or frivolous request.

 

  1. REMEDIES WHEN ACCESS HAS BEEN REFUSED

 

  • If access has been in any way refused or not replied to, the internal remedy is to make an appeal to the Board of Directors at the firms address.

 

  • The external remedies are to comply with PAIA and the procedures provided for and ultimately, the relevant court.
  1. FEES (SECTION 51(1)(e) OF PAIA)

 

  • The fees applicable to an application for information shall be as per the prescribed fees. The prescribed fees are subject to change.

 

  • An application fee of R50.00 (fifty Rand) is payable in respect of each application for information. Proof of payment of the said fee must accompany the completed application form.

 

  • No fees are payable by persons who request information pertaining to their own affairs.

 

Contact Us

.

10 + 8 =

Dr Hendrik P Ehlers

Reception

Charmian Lamprecht

012 998 9133

064 680 1507

reception@drhpehlers.co.za

Accounts

Coleen Harmse

012 998 9133

064 680 1507

accounts@drhpehlers.co.za

Theatre Bookings

Colette Lippold

012 998 9133

064 680 1507

theatre@drhpehlers.co.za